Terms of Office
• Appointed By The Board
o Worship Leaders
o Bulletin
o Care Group Leaders
• Audio/Video Attendant and Assistant
o The Audio/Video Attendants are appointed by the Trustees. The Trustees shall determine their term of service.
o They shall work closely with the Worship Leaders to assure that they are giving quality sound, with proper balance with the instruments and Worship Leader.
o They shall be responsible for the following:
? Set-up and maintain a personal schedule to assure someone is at every Church Service to run sound system and/or video-projector
? Oversee technical problems
? Oversee the cd ministry
• Purchase cd’s and labels as necessary
• Take & fill orders for cd’s
• Keep an updated Master List of cd’s
? Work with Trustees on getting new or additional equipment.
• Bible School Committee
o The persons elected shall serve a 2 year term. One is elected each year, serving as an assistant the first year, the second year Superintendant
o The Superintendant shall be responsible for appointing teachers and Bible School helpers. All teachers and helpers shall be members or be able to affirm our Covenant.
o The Superintendant shall be responsible for ordering all necessary materials and attending to all other matters relating to the Bible School program.
• Camping Committee
o Those serving on the Camping Committee shall be elected for a three year term, one is elected each year.
o They shall be in charge of all the details pertaining to the Church Camping Week-End.
• Chorister and Assistant
o The Chorister is elected for a two year term. One is elected each year.
o The Chorister shall be in charge of and lead the congregational singing on Sunday Evenings and Wednesday Evenings.
o The Assistant Chorister shall assist in the chorister work.
• Deacon
o The Deacon shall be one of the ordained men from the congregation.
o The Deacon shall serve on the Board.
o He shall be responsible to look after the physical needs of the congregation.
o Maintain a membership file.
o He shall be available to assist the ministry with counseling, visitation, & preaching.
o He shall be responsible to make all Bank Deposits, pay all authorized bills.
o He shall maintain an Offering Envelope recording system, & maintain accurate Financial Records.
• Food Committee
o Those serving on the Food Committee shall serve a three year term. One is elected each year. Each one in their third year is the Head of the Food Committee.
o The responsibilities of the Food Committee are as follows:
? To organize and prepare all fellowship meals:
? To keep the kitchen cleaned.
? To keep the kitchen supplies stocked
o Work with the Trustees on getting new or additional equipment.
• Library Committee
o Those serving on the Library Committee are elected for a two year term.
o One is elected each year.
o Those serving on the Library Committee are responsible to look after all matters pertaining to the Library and shall be responsible for the following:
? Do a yearly evaluation on Library guidelines
? Promote books and other resources that are available.
? Handle new, used, & donated books.
? Proofread all books.
? Process approved books.
? Do book repairs.
? Make sure someone is on Library duty Sunday mornings.
? Spend allocated moneys for books and resources.
o Refer to the Pastoral Support Team with suggestions & ideas.
• Minister of Education
o The Minister of Education shall serve a _____ term or Licensed – Approval must come from the Board & the congregation
o The Minister of Education shall be a charter member or have been a member for a minimum of three years.
o The Minister of Education will need to fill out a Ministerial Questionnaire to be approved by the Board.
o The responsibilities of the Minister of Education are as follow:
? Sit on School Board
? Oversee all School Functions,
? Oversee and Assist:
• Sunday School Superintendent
• School Principle
• Bible School
• Mission Board
o The men serving on the Mission Board are elected for a three year term
o One is elected each year.
o The responsibilities of the Mission Board are as follows:
? Look for out-reach opportunities in the local community, and in the world.
? Provide information & recommendations for those looking for volunteer service assignments.
o The Mission Board shall also provide Leadership & Oversight in the following areas:
? VS ers
? Out-Reach Ministries
? Mission Trips
? Bible School
o They shall also make recommendations to the Board for the Mission Offerings.
o The Mission Board will be allowed to spend up to __________ per year on Community Out-Reach.
• Nominating Committee
o The Nominating Committee shall consist of three men who are charter members or have been members for a minimum of three years.
o They shall be nominated by the Board then chosen by the congregation to serve a three year term.
o One is elected each year.
o They shall be responsible to prepare ballots for Church offices.
o They shall meet in due time so that all nominees can be asked permission to have their name put on the ballot.
o The Nominating Committee shall also act as tellers to tally the votes.
o Sample ballots shall be ready the Sunday prior to Business Meeting.
• Pastoral Support Team/Laymen Serving On Board
o The Laymen serving on the Board shall consist of two men who are charter members or have been a member for a minimum of three years, and demonstrate Christian maturity.
o They are chosen by the congregation (similar to an ordination process) to serve a three year term.
o They will need to fill out a Ministerial Questionnaire to be approved by the Board
o One is elected each year as terms expire.
o They shall help plan the agenda for Business Meetings.
o They shall help plan offering schedule and/or percentages.
o They shall give the Leadership help in the decision making process.
o They shall be sensitive to the spiritual direction of the congregation.
o They shall be sensitive to the needs within the congregation.
o Laymen may succeed themselves one time.
• Pastors and Assistant Pastors
o Pastor
? The Pastor shall be one of the ordained men from the congregation, chosen by the congregation to serve as Pastor.
? He shall coordinate the preaching schedule and other special services
? He shall be responsible to meet the Spiritual needs of the congregation and be available for counseling and to visit the sick.
? He shall serve on the Board.
? He shall be accountable to the Board.
o Assistant Pastor
? The Assistant Pastor shall serve on the Board.
? Assist the Pastor in all Pastoral activities.
• Secretary
o The Church Secretary shall be appointed by the Board.
o The Church Secretary shall:
? Maintain minutes of Board and Business Meetings.
? Notify Nominating Committee of upcoming elections
? Bring to the attention of the Board, all unfulfilled congregational decisions.
• Shiloh Recreational Directors
o The Recreational Directors shall be elected by the church to serve a two year term.
o The second year serving, that man will be responsible for all Recreational activities
o One is elected each year
o To be responsible for Monday Night softball games
o Tournaments as they see fit
o To be responsible for sharing the Gospel Message through:
? Modest dress codes
? Proper attitudes
? Praying with the opponents before/after the game.
• Small Group Leaders
o The couples serving as Small Group Leaders are appointed by the Board, and shall be accountable to the Ministry Team.
o There will be an evaluation once a year with each of the Small Group Leaders, to determine if they continue on in this role.
o The responsibilities of the Small Group Leaders shall be as follows:
? Meet as a group on a regular basis (twice a month).
? Provide an atmosphere for sharing, caring, and praying for each other.
? Look for ways to encourage your group to share their joys, problems, and struggles, so that each one in the Small Group can feel supported and cared for.
? Be aware of the Spiritual heart-beat of those in your group.
? Be aware of any physical needs of those within your group and if there are any physical needs work with the Deacon
? Send flowers from the Church for hospital stays & deaths
? Openness and Sharing are to take precedence over traditional Bible Study, Video’s, and Group Activities.
? Be available to assist with counseling during alter calls.
• Sunday School Superintendent and Assistant
o The Superintendent is elected for a two year term.
o One is elected each year, serving as an Assistant first, and then Superintendent.
o The Superintendent shall be responsible for appointing Sunday School Teachers. All Teachers shall be Church Members.
o The Superintendent shall be responsible for ordering all necessary materials and attending to all matters related to the Sunday School Program.
o He shall also be responsible for opening devotions Sunday Mornings.
• Sunday Evening Program Committee
o The Couples serving on the Sunday Evening Program Committee are elected for a two year term,
o Two couples are elected each year.
o They shall line-up all Sunday Evening Program (Board Approval) and shall be responsible for the following:
? Moderating or getting a moderator.
? Line up a song leader.
? Have Ushers open church and lift offering (when applicable)
? Advertise in newspapers (when appropriate)
? See that Programs are announced in the Church Bulletin.
o We will try to have Programs on the 2/nd & 4/th Sunday of each month
• Trustees
o The Trustee’s are elected for a three year term.
o One is elected each year.
o They shall coordinate the maintenance of ALL Church Property.
o They shall be authorized to make such expenditures as are necessary, $________ limit.
o They shall audit the Church financial records annually.
o They shall manage all Janitorial Duties.
o They shall be available to assist the Food Committee.
o They shall provide assistance in the preparation of the Communion Service.
o They shall be in charge of appointing the Audio/Video Attendants, but shall work closely with the Worship Leader, to assure that the men running the sound board for the “Worship time” are qualified to give proper balance.
• Ushers
o The men serving as Ushers shall be elected for a two year term.
o Two are elected each year.
o The two men that are in their second year shall be the Greeters.
? Greeters shall hand out the Bulletins, and welcome everyone into our Services.
o The Ushers shall be responsible for opening and closing the Church Building for all corporate services.
o They shall be available to inform Visitors, the locations of restrooms, nursery, and Sunday school classes.
o The Ushers responsibilities shall be as follows:
? Be in charge of lifting the offering.
? Control ventilation & heating.
? Assist people in finding seats
• Urge the people to be seated toward the front leaving room in the rear for visitors.
? Counting the Sunday morning attendance.
o These items need to be done ½ hour before the service starts:
? Opening and/or closing the window drapes/blinds
? Lighting in the Sanctuary
? Glass of water on the pulpit.
• Wednesday Evening Committee
o The Couples serving on the Wednesday Evening Program Committee are elected for a three year term,
o One couples is elected each year.
o They shall line-up all Wednesday Evening Program (Board Approval) and shall be responsible for the following:
? Moderating or getting a moderator.
? Line up a song leader.
? Have Ushers open church and lift offering (when applicable)
? Advertise in newspapers (when appropriate)
? See that Programs are announced in the Church Bulletin.
o We will try to have Programs on the 2/nd & 4/th Wednesday of each month
• Worship Leaders
o The Worship Leaders shall be appointed by the Board and shall serve a two year term. They shall be accountable to the Ministry.
o One will be appointed each year; they will rotate each Sunday as fits their schedule.
o The Worship Leaders shall provide oversight and direction for our “Praise & Worship Time”
o The Worship Leaders shall maintain our vision of focused worship, using instruments that contribute to the melody and harmony, being careful to maintain a respectable volume level that will not overpower the congregational singing.
o The responsibilities of the Worship Leaders are as follows:
? Choose a team.
? Mentor those others to becoming Worship Leaders & musicians.
? Take care of all scheduling for Sunday morning “Praise & Worship Time”
? Keep an active file of Songs on Computer
? Work with those running the Sound Board, giving council and advice when needed.
? Always use songs that exemplify Christ
• Youth Advisors
o The couple’s serving as Youth Advisors are elected to a two year term.
o One couple is elected each year.
o The couples serving as Youth Advisors shall help plan and oversee the Youth activities, giving guidance, counsel, and leadership to the Youth.